Welcome to the Alibris Authors and Publishers program! Thank you for becoming an Alibris seller. We look forward to a rewarding partnership as you get your published works into the Alibris catalog.
Please familiarize yourself with our Policies and Procedures in order to understand our day-to-day operations and the terms by which we'll be doing business together.
This How-to Guide explains the Alibris program for authors and publishers, starting with instructions on how to get your publications into the Ingram catalog, and hence the Alibris catalog. Having your bibliographic data and cover art in our catalog will assist potential buyers in identifying and purchasing your book(s). Please save and print this tutorial to use as a quick reference as you get started. You will be well on your way to becoming a successful seller once you review the following information and perform each step in order.
You will need a 13-digit International Standard Book Number (ISBN) for each book that you intend to list through Ingram and Alibris. ISBNs are explained and can be obtained at www.isbn.org. Once you have an ISBN for each book that you intend to list, follow these steps to send get your covers and bibliographic data to Ingram for inclusion in their cataloginto Ingram's catalog.
You'll want to include a cover image with each of your listings. If you cannot supply a digital image of your book cover, please contact Alibris for assistance at email@example.com.
Submitting digital images of book covers
All digital images must be supplied in JPEG or TIFF file format with the following characteristics:
IMPORTANT: All images must be named by ISBN. Images must be named by the 10 or 13 digits of the ISBN, plus the file extension (for example, "123456789X.jpg" or "123456789X.tif"). Hyphens and other characters must not be included. If an image can be used for two separate ISBNs, please save the image once under each ISBN. Images named in any other manner will be rejected.
Images are reviewed for quality and format. All book images must be a two-dimensional (flat) scan of the front cover without borders or drop shadows. We will not accept and display images that do not meet all of these requirements.
Displaying book cover photos and uploading bibliographic data for your published works will increase their appeal to potential buyers—and result in increased sales too. Now that you have completed preceding sections you can upload such information to Alibris. We will send the information to the Ingram Book Group, our wholesaling partner and provider of much of our catalog data. Follow these steps to do so:
Download Ingram's template. Ingram requires the following document to facilitate uploads:
IngramBiblioExcelTemp.xls: Complete the fields in this document with the bibliographic data pertaining to each book you're planning to upload through Ingram. A guide to completing this is listed below.
The following fields are required:
The following fields are required, if applicable (that is, if your item does not have a subtitle, this is not a required field):
The following fields are optional:
Email your files to Alibris. Send the completed Excel template and the book cover image(s) to firstname.lastname@example.org. Please allow up to 30 days (though it may happen within 14 business days) for your submission to be processed and for all data to populate our catalog. Successful submissions will automatically be uploaded into the Alibris catalog without notification. We will notify you of rejected submissions via e-mail or phone.
As an Alibris seller, you have access to inventory management tools when you log in to the Seller Hub, the home of our global network of independent sellers. Through the Hub, you can upload listings, manage item prices, confirm and cancel orders, and administrate other aspects of your seller account. However, this How-to Guide mainly focuses on getting your inventory listed for sale, so once you have completed each of the preceding steps and have verified that your book covers and bibliographic data have been processed by Ingram, please then list your inventory via the Alibris Seller Hub.
Using inventory management tools
Sellers can add items one at a time using our online inventory-management tools. To add individual listings to Alibris inventory, click My Inventory Manager and select Add Items or do so directly from the navigation menu.
Beginning on the Add Items page (Figure 2), follow these steps to add an item:
Once you have found a matching item (Figure 2), check the bibliographic data pre-populated in the form from the Alibris catalog to ensure that it matches the book in hand. Make any necessary edits and add additional descriptive information.
Uploading a preexisting database
If you already have a database of for-sale items, you can upload it to the Seller Hub for inclusion in your inventory. You may choose to download our template file for a sample format. Please note that our sample template file is similar but different than the one you will use or have used to send your listings to Ingram. This is not the same process as adding your items to your inventory for sale on our site.
Click the Browse button on the Upload Listings page (Figure 3) to locate and select your file for upload to Alibris. The Upload Listings page will explain the options for how our inventory system will process your upload file. For information on other methods, or if you need upload assistance, please see our upload help section.
We care deeply for our sellers. Your success adds to our own success. Therefore, our dedicated client services specialists are available to assist you. Contact us with your questions that aren't answered by this How-to Guide.